Labour & Materials Breakdown
Separate labour costs from materials clearly. Show day rates, hours, and individual material costs — clients see exactly what they are paying for and trust your pricing.
Built for Contractors — 100% Free
Free Contractor Quotation Template
Win more jobs with professional quotes that break down labour, materials, timeline, and payment schedule. Convert accepted quotes to invoices in one tap.
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Quote to Invoice
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How Contractors Quote and Win Jobs
1
Build Your Detailed Quote
Add line items for labour (day rate or hours), materials with costs, and any fixed-price sections. Include a provisional sum for unknowns. The more detail, the fewer disputes later.
2
Set Your Payment Schedule
Add payment terms and milestone notes — deposit on acceptance, progress payment at week 2, balance on completion. Clients know exactly when to expect invoices.
3
Convert to Invoice When Accepted
Once the client accepts, tap Convert to Invoice in Quotation Expert. Every line item and client detail carries over instantly. Send the deposit invoice before work starts.
Everything a Contractor Needs to Quote
Milestone Payment Schedule
Add a payment schedule in your quotation notes — deposit, mid-project, and completion. Create separate invoices for each milestone when the time comes.
Provisional Sums & Contingency
Add provisional sums for work that cannot be priced until site investigations are done. Protects you from disputes and manages client expectations.
Quote to Invoice in One Tap
When the client accepts, convert the quotation to an invoice instantly. All line items, taxes, and client details transfer automatically — no retyping.
Terms & Conditions
Add your standard contractor T&Cs to every quotation. Cover variation orders, ownership of materials, access requirements, and dispute resolution.
Works Offline on Site
Create and update quotes on site — no internet needed. Quote while you are doing the site survey. The Android app syncs everything to your web dashboard.
Frequently Asked Questions
How do I write a contractor quotation?
A contractor quotation should clearly list: the scope of work, labour costs (hours or fixed fee), materials and their individual costs, project timeline with start and completion dates, payment schedule (deposit, milestone, completion), any exclusions or allowances, and your standard terms and conditions. A detailed, transparent quote builds client trust and protects you from scope creep.
What should I include in a contractor quote?
Include: your business name and contact details, quote number and date, client name and address, a detailed scope of work description, itemised labour and materials with costs, project start and completion dates, payment schedule, any provisional sums or allowances, specific exclusions, VAT or tax amount, total price, quote validity period (typically 30 days), and your terms and conditions.
How do I convert a quote to an invoice?
In Quotation Expert, open the accepted quotation and tap Convert to Invoice. All line items, client details, taxes, and amounts carry over automatically. You can adjust for any variations before sending the invoice — any additional work agreed on-site can be added as extra line items.
How should I structure milestone payments on a quote?
A common contractor payment structure is: 25–30% deposit on acceptance of the quote (covers materials procurement), 25–30% at a defined mid-project milestone, and the remaining balance on practical completion. State this in your quotation notes. Create separate invoices for each milestone in Quotation Expert — each linked back to the original quotation.
Quote Every Job. Win More Work.
Free forever. No credit card. Contractors use Quotation Expert to quote faster and convert more clients.