PO to Bill Conversion
Convert an approved purchase order to a vendor bill in one tap when goods are received.
Free — Full Procurement Workflow
Free Purchase Order Template
Take control of your purchasing. Create professional purchase orders, send them to suppliers, receive goods, and convert to bills — all in one connected workflow. No spreadsheets required.
1,300+
Businesses Using It
1-Click
Convert to Bill
Full
Procurement Workflow
Free
No Credit Card
Manage Procurement in 3 Steps
1
Select Vendor & Items
Pick a saved vendor or add a new one. Add the items you're ordering from your product catalogue.
2
Send the Purchase Order
Download the PDF purchase order and send it to your supplier. PO number is auto-assigned.
3
Convert to Bill
When goods arrive and the vendor invoice comes in, convert the PO to a bill in one tap.
Complete Procurement Management
Vendor Management
Maintain a full vendor database with contact details, payment terms, and complete order history.
Inventory Integration
Items received against a purchase order can automatically update your inventory stock levels.
Budget Control
Set approval workflows and track spend against budget. Know your committed costs at a glance.
Purchases Report
See total spend by vendor, category, and period. Identify your top suppliers and biggest costs.
Mobile Access
Create and approve purchase orders from your phone. Great for businesses with field purchasing.
Frequently Asked Questions
What is a purchase order and when do I need one?
A purchase order is a formal document sent to a supplier to authorise a purchase. It protects both parties by clearly stating items, quantities, prices, and delivery terms before goods are exchanged.
How is a purchase order different from a bill?
A purchase order (PO) is what you send to the supplier before delivery. A bill is what the supplier sends you after delivery — it's their invoice to you. In Quotation Expert, you can convert a PO to a bill in one tap.
Can I track which purchase orders have been fulfilled?
Yes. Each PO shows a status: Draft, Sent, Received, or Converted to Bill. You always know where each order stands.
Is the purchase order template really free?
Yes. Creating and downloading purchase orders is completely free. No credit card required.
Can I see my total spending by vendor?
Yes. The Purchases Report breaks down your spend by vendor, expense category, and time period.
Take Control of Your Purchasing
Professional purchase orders, vendor management, and bill tracking — all in one free app.