Quotation Expert logoQuotation Expert

Everything You Need

One Platform for Your Entire Business

Quotations, invoices, payroll, inventory, and accounting — all in one app. Free to start.

Android App

Full-featured native app with offline mode, barcode scanning, and instant PDF sharing via WhatsApp.

Web Dashboard

Manage your business from any browser. Full feature parity with the mobile app, optimised for desktop.

Secure & Private

Your data is encrypted in transit and at rest. We never sell your data to third parties.

Free Forever Plan

50 entries/month, professional PDFs with no watermarks, and no credit card required. Ever.

Every Industry

Built for every trade and business type

Carpenter in workshop

Trades & Craftwork

Plumbers, carpenters, electricians — send quotes on-site from your phone.

Factory worker in textile manufacturing

Manufacturing & Production

Manage purchase orders, inventory, and invoicing across your production floor.

Business professionals shaking hands

Professional Services

Consultants, agencies, and service firms — professional documents in seconds.

All Features

Built for Small Business Owners

Every feature you need to run a professional business — without the complexity or cost of enterprise software.

Quotations & Invoices

Create professional, branded PDF quotations and invoices in seconds. Customise your logo, colours, payment terms, tax settings, and line items. Convert quotes to invoices with one tap.

  • Custom branding & logo
  • Tax-inclusive or exclusive pricing
  • One-tap quote-to-invoice conversion
  • PDF export & share via WhatsApp or email

Delivery Notes

Generate delivery notes directly from any quotation or invoice. Track exactly what was dispatched, when, and to whom — no manual data entry.

  • Auto-populated from quotation
  • Signature capture on delivery
  • Track partial deliveries
  • PDF with your business branding

Purchase Orders

Manage vendor orders, supplier bills, and business expenses in one place. Keep your entire supply chain organised and reconciled.

  • Create & send POs to suppliers
  • Track bill payments
  • Link POs to inventory stock levels
  • Expense categorisation

Customers & Vendors

A centralised contact database with full transaction history for every customer and supplier. Quickly find outstanding balances, payment history, and contact details.

  • Full transaction history per contact
  • Outstanding balance tracking
  • Customer statements
  • Import from contacts

Inventory Management

Track stock levels in real time. Get low-stock alerts, manage product catalogues, and link items directly to your quotations and invoices.

  • Real-time stock levels
  • Low-stock alerts
  • Barcode scanning
  • Product catalogue with pricing

Payroll & Expenses

Run payroll for your team, track employee expenses, and manage recurring costs — all without needing a separate payroll tool.

  • Employee salary management
  • Expense tracking & approval
  • Recurring payment schedules
  • Payslip PDF generation

Bank Reconciliation

Apply smart rules and reconcile bank transactions automatically. Spend less time on bookkeeping and catch discrepancies before they become problems.

  • Automatic transaction matching
  • Custom reconciliation rules
  • Multi-bank account support
  • Audit trail

Reports & Analytics

Sales reports, profit & loss statements, inventory valuations, and tax summaries — always up to date and exportable as PDF or CSV.

  • Profit & Loss statement
  • Sales by customer or product
  • Tax summary report
  • Inventory valuation report

Cloud Sync & Offline Mode

All data syncs in real time across all your devices. The Android app works fully offline — keep creating invoices even without an internet connection, and everything syncs when you reconnect.

  • Real-time cross-device sync
  • Full offline mode on Android
  • Automatic background sync
  • Data encrypted in transit

Custom Branding

Make every document look professional and on-brand. Upload your logo, set brand colours, add your business signature, and customise footer text.

  • Logo upload on all documents
  • Custom document colours
  • Business stamp & signature
  • Customisable footer & notes

Multi-currency Support

Work with clients around the world. Set default currencies per customer, and display prices in any currency on your invoices.

  • Any ISO currency
  • Per-customer currency setting
  • Exchange rate notes on documents
  • Supports 50+ countries

Recurring Documents

Set up recurring invoices for retainer clients or subscription services. Automate the creation of monthly invoices so you never miss billing a client.

  • Weekly, monthly, or custom schedules
  • Auto-create on schedule
  • Notify you before sending
  • Full history of recurring series

AI-Powered — Pro Plan

AI That Works for Your Business

Bring your own Claude or OpenAI API key. Every AI feature is available on Pro and above.

AI Business Assistant

Pro

Chat with your business data in plain English. Ask about outstanding invoices, top customers, or revenue trends — get instant, accurate answers without touching a report.

  • Streaming conversational chat
  • Full access to your invoices, customers & expenses
  • Conversation history across sessions
  • Works with Claude or OpenAI (bring your own key)

Document Scanner (OCR)

Pro

Photograph any printed invoice, quotation, or purchase order. AI extracts all fields automatically and pre-fills the form — eliminating manual data entry entirely.

  • JPEG, PNG, WebP support
  • Extracts items, prices, taxes, customer name
  • Confidence score on every scan
  • Embeds directly in New Quotation & New Invoice forms

AI Payment Reminders

Pro

For every overdue invoice, AI writes a professional, personalised reminder email. Send one at a time or bulk-send to all overdue customers in a single click.

  • AI-written email per invoice
  • Draft preview before sending
  • Bulk send to all overdue invoices
  • 7-day rate limit to prevent spam

Insights Digest

Pro

Get a clear, AI-written summary of your business performance. Revenue collected, outstanding balances, top customers, conversion rates — delivered weekly to your inbox.

  • 30-day and 90-day period views
  • Actionable recommendations from AI
  • Send to email on demand
  • Automated weekly email every Monday

AI Pricing Suggestions

Pro

AI analyses your 6-month sales history and suggests optimal prices for your products and services, with reasoning and confidence levels for every suggestion.

  • Based on real sales frequency & margins
  • High / Medium / Low confidence ratings
  • One-click price acceptance
  • Export suggestions to CSV

AI Document Generation

Pro

Describe a document in plain English and AI builds it instantly. "Create a quotation for ABC Corp — 5 hours consulting at $200/hr" — saved and ready in seconds.

  • Supports quotations, invoices, POs, proforma
  • Auto-matches existing customers
  • Applies your numbering & prefix settings
  • Save or open in editor with one click

Ready to streamline your business?

Start for free — no credit card required. Upgrade any time as you grow.