Labour & Materials Line Items
Separate line items for labour, materials, plant hire, and subcontractors — with individual rates and totals.
Built for Contractors & Builders — 100% Free
Free Construction Invoice Template
Itemise labour, materials, and equipment on a single invoice. Add VAT, retention clauses, and project references — then download as a professional PDF.
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Labour &
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How to Invoice Construction Jobs
1
Add Job Reference and Client Details
Enter the project name, site address, job number, and client contact. These appear on every page of your invoice.
2
Itemise Labour, Materials, and Plant Hire
Add separate line items for each cost type. Include descriptions, quantities, unit rates, and any agreed markups.
3
Set VAT Rate and Download PDF
Apply the correct VAT rate and Quotation Expert calculates the tax automatically. Download the PDF or share it directly with your client.
Everything Contractors Need to Invoice
VAT & Tax Calculation
Set your VAT rate and let Quotation Expert calculate the tax amount and total automatically. Supports multiple tax rates.
Job/Project References
Add project names, job numbers, and site addresses so clients can match invoices to their purchase orders.
Retention Support
Add retention notes in the invoice notes field. Record agreed retention percentages and when they fall due.
Delivery Notes for Materials
Create matching delivery notes when materials are delivered on site. Reference them on the invoice for easy reconciliation.
Purchase Orders for Suppliers
Raise purchase orders to subcontractors and suppliers directly from Quotation Expert. Match POs to incoming bills.
Frequently Asked Questions
How do I invoice for construction work?
List each type of work separately — labour, materials, plant hire, and subcontractors. Include the job reference, site address, and your payment terms.
How do I handle VAT on construction invoices?
Set your VAT rate in Quotation Expert and it calculates the VAT amount automatically. For reverse charge VAT, add a note to the invoice explaining that the customer is responsible for VAT.
What is retention in construction invoicing?
Retention is a percentage of the invoice held back until the work is fully complete and any defects are rectified. You can add a retention note in the invoice notes field in Quotation Expert.
How do I create a progress invoice for construction?
A progress invoice (or interim invoice) is raised at agreed milestones. Create a series of invoices in Quotation Expert against the same job reference, each showing the work completed to date and the cumulative amount invoiced.
Invoice Every Job Professionally
Free forever. Used by contractors and construction businesses worldwide.