Quotation Expert vs Xero
Xero caps invoices at 20/month on its cheapest plan and has no offline Android app. Here's a full, honest comparison.
Xero is a well-respected cloud accounting platform, particularly popular in the UK, Australia, and New Zealand. But it has no free plan, caps invoices on its $15/mo entry tier, and its mobile app is limited compared to the web version. Quotation Expert is free forever, has no invoice caps, includes a full offline Android app, and covers the same core features — invoicing, payroll, bank reconciliation, inventory, and P&L reports — at a fraction of the cost.
Feature Comparison
| Feature | Quotation Expert | Xero |
|---|---|---|
| Free plan | Yes — 50 entries/mo forever | No — starts at $15/mo |
| Starting paid price | $9.99/mo | $15/mo (capped at 20 invoices) |
| Invoice cap on entry plan | No cap | 20 invoices/mo on Early plan |
| Offline Android app | Yes — full features offline | No — internet required |
| Quotations | Yes | Yes |
| Delivery notes | Yes | No |
| Purchase orders | Yes | Yes (Established plan, $78/mo) |
| Payroll | Yes (Pro+) | Add-on (select countries only) |
| Inventory tracking | Yes | Basic (no quantity tracking on Early) |
| Bank reconciliation | Yes (Pro+) | Yes (strong bank feeds) |
| 135+ currencies | Yes | Yes (Established plan only) |
| PDF export | Yes — all plans | Yes |
The Verdict
Quotation Expert wins on price, simplicity, and mobile. It's the better choice for small businesses that need a free plan, no invoice caps, delivery notes, and a fully offline Android app. Xero wins if you're in the UK or Australia and need strong native bank feed integrations or a platform your accountant already uses.
Frequently Asked Questions
Is Xero free?
No. Xero does not have a free plan. Its cheapest plan (Early) starts at $15/month but caps you at 20 invoices and 5 bills per month — which many small businesses exceed quickly. The Growing plan ($42/mo) removes these caps but still lacks purchase orders and expense claims, which are only on the $78/mo Established plan.
Does Xero have an offline Android app?
No. The Xero mobile app requires an internet connection and has significantly fewer features than the web version. You can view invoices and capture receipts, but you cannot create full documents offline. Quotation Expert's Android app works fully offline — every feature is available without internet.
Can Quotation Expert replace Xero?
For most small businesses, yes. Quotation Expert covers invoicing, quotations, delivery notes, purchase orders, payroll, expenses, bank reconciliation, and P&L reports at a much lower price. Xero has stronger native bank feed integrations in Australia and the UK, which may matter if your accountant relies on those.
Does Xero have delivery notes?
No. Xero does not support delivery notes as a document type. Quotation Expert includes delivery notes on all plans, including the free plan — you can generate them directly from a quotation or invoice with one tap.